1. Call to order: The regular meeting was called to order at 7:01 PM.
2. Attendance: Members present were Chairman Rick Micklon, Vice Chair Stan Brett, Dan Peaco, Maureen Howard, Alternate Mike McAllister, & Recording Secretary – Alternate Shirley Hamilton. (Win Webster – absent) Shirley Hamilton moved up as a voting member.
3. Quorum: Board had a quorum.
4. Secretary’s Report:
A. Regular Board Meeting, December 20, 2005 - Motion to accept minutes. DP/MH – Unanimous. SH abstained from vote.
B. Workshop Minutes from January 3, 2006 - Motion to accept minutes. MH/DP – Unanimous.
5. Discussion & Comments from Public:
A. None
6. Shoreland Zoning Applications:
A. None
7. Residence Based Business Applications:
A. None
8. Site Plan Applications:
A. Hancock Land Company – R 13, Lot 19 (5) Acre Gravel Pit. Robert Ball, Land Management Forester. Deeded ROW clarification needs to be submitted to CEO or TT. 2003 submittal from DEP , stating less then 5 acres, no permit required. This needs to be updated and applicable to this exact location. Robert will find out if pit will be used for both commercial and Hancock use or just Hancock use. PB requests: Letter of representation, Plot plan;. note size of pit and all distances to each boundary; and verification of exact pit size. Otisfield Site Plan Review Ordinance: page 27, Letter L PB requests that Robert provide submittal on all that applies. Year round or seasonal pit to be decided by applicant. Robert: upon approval, the area needs to
be stumped. Spring will most likely be start date. RM what is your expectation of town, regarding access to site? Everything is fine as is. RM will you assume responsibility or maintain road? Robert: yes. Primary reason is to use for maintaining Hancock owned roads. Applicant is contacting AVCOG to determine if it is located on or near Crooked River aquifer. Robert would like to be on next month’s agenda.
9. Subdivision Application:
A. Craig Higgins – R9, lot 38, Preliminary Review for a 14 -lot subdivision.
Representing L&R logging, LLC – 78.29 acres of land.
Not in attendance.
B. Dave Fowler & Tom Dubois representing Hancock Land Management, LLC. – R10, Lot 26.
Not in attendance. Phoned TT, would like to be on next month’s agenda.
10. Miscellaneous:
A. Ordinance Committee- Update – Not in attendance.
B. PB discussion with CEO Re: requirements for a permit for above ground fuel storage tanks. (Both above and below 1000-gallon increments).
*Board moved on discussion.
C. George Wormwood – R9, lot 39. Applicant is here for discussion purposes. Wants to put in a new garage. House is 18’ from high water mark. Proposed garage is outside of the flood zone by 12’. Law requires 75’ from high water mark. George meets 70’. RM: PB needs to see this is outside the 100’ zone, and needs to see that it meets setback requirements. Applicant will phone AVCOG and return to CEO with updated information.
11. Upcoming Dates:
Public Hearing on February 7, 2006 at 7:00 PM at Otisfield Community School (TT will post)
Next regular meeting February 21, 2006 at 7:00 PM.
12. Discussion & comments from board:
A. Driveway issue – RM would like to know if PB can call a public hearing requesting changes and immediate implementation. RM will find out. – Still researching.
B. PB member absenteeism – If board member misses (4) consecutive meetings, that member will be removed from the Board. WW exempt from new decision. Old standards, PB had (1) meeting a month, then started having workshops every month.
C. Monthly Minutes – RM asked Board if they would prefer TT to E-mail minutes as soon as they are prepared. Everyone agreed. RM: No discussing, make edits at home if you have any, bring to next meeting.
Motion to extend meeting past 9:00 PM, SB/MH – Unanimous.
D. Regular Scheduled meeting – Discussion: less work not likely, so PB workshop being called a regular meeting is a good idea. RM: does anyone have a problem with being committed to regularly scheduled meetings for the workshop: No problem from each member present, MH, SB, DP, MM, SH, Motion to make it official that board meets on two regularly scheduled meetings a month. SB/SH – Unanimous.
E. Current (2005) building ordinances/ Proposed (2006) Changes:
PB in agreement with all, except for “Heating Oil Tanks” Proposed Change: “inside/outside deleted” and words inserted are “all replacement tanks outside dwelling must have self-containment with a protecting roof structure against the elements”.
13. Adjournment:
With no further business, the meeting was adjourned at 10:15 PM. MH/DP – Unanimous.
Respectfully submitted,
Tanya Taft, Recording Sec.
Approved by: ____________________________________
Rick Micklon, Chair
Otisfield Planning Board
Approved on: _______________________
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